Home → Circulation in Evergreen → Checking Items Out → Changing Due Dates
2.5. Changing Due Dates
Last Updated 07/13/2026
Setting Non-Standard Due Dates
On This Page
If staff need to manually set a different due date, there are two methods for doing so manually: at the time of checkout or after checkout has been completed. To set a non-standard due date at checkout, staff should use the Specific Due Date function in the chekout interface. To change a due date after an item has been checked out, staff should use the Edit Due Date feature in the Items Out action menu.
Circulation periods are pre-set. When items are checked out, due dates are automatically calculated based on the duration set in the appropriate circulation policy. Irregular closures for holidays are considered and accounted for in this calculation. These dates are inserted into circulation records with no required action or calculation on the part of the circulation staff. However, in instances where a transaction requires a non-standard due date, staff may set this in one of two ways, either at the point of checkout using the Specific Due Date function, or after checking the item out, using the Edit Due Date action.
Setting a Specific Due Date at Checkout
The Specific Due Date checkbox allows you to set a different due date to override the pre-set loan period.
To set a custom due date at checkout:
- Open the Date Options drop-down menu.
- Select Specific Due Date from the menu.
- Enter the date in yyyy-mm-dd format or select it using the calendar widget.
Note: This date applies to all items within a single patron transaction unless you change the date, de-select the Specific Due Date option from the Date Options menu, or quit the patron record.
Making a Specific Due Date "Sticky"
It is possible to set a specific due date and leave it set across all patron transactions for the whole day. To do this:
- Open the Date Options drop-down menu.
- Select Use Specific Due Date Until Logout from the menu.
- This will automatically check the Specific Due Date option as well.
- Enter the date in yyyy-mm-dd format or select it using the calendar widget.
Use this feature with caution. The due date you select will be applied to all transactions, regardless of circulation policy, until you actively log out of Evergreen.
Changing a Due Date After Checkout
In some instances, a due date may need to be adjusted manually after the checkout has already occurred. To change a due date after checkout:
- Navigate into the Items Out tab of the patron account.
- Check the box next to the title in the grid to select the item to be adjusted.
- From the Actions menu, select Edit Due Date.
- Enter the new date in the pop-up modal or select it using the calendar widget.
- Click OK.
Note: In the event of an emergency or unplanned closure, the Emergency Closing function will automatically adjust all affected due dates. The manual due date editor s only necesarry for one-off changes.